Image: Megan Zecchin
Photolucida Programs Manager: Part-time Position
Photolucida was founded as a non-profit in 1999 in Portland, Oregon and has established itself as a respected producer of the biennial spring Portfolio Reviews event and the online Critical Mass program. By providing in-person and online opportunities for in-depth and supportive dialogue between photographers and industry professionals, Photolucida promotes the culture of photography locally, nationally, and internationally. We are looking to expand our small team with a motivated, detail-oriented self-starter who has a knowledge of and a love for the contemporary photography world, and who finds value in supporting those practicing in this creative sector.
+Minimum 4 years professional experience in arts administration and/or a non-profit environment, and/or event planning experience. A related Bachelor’s Degree is a given. Very helpful to have a knowledge base of photography galleries, museums, publishers, editorial outlets, reviews events/festivals, etc.
+Ability to multi-task, prioritize workflow, creatively problem-solve, manage deadlines effectively, and communicate very clearly both in verbal and written form.
+Proficiency in Mac OS and Microsoft Office; knowledge of Adobe Creative Suite, especially in Photoshop and Excel. We use Mailchimp for our newsletters. Photolucida’s website and Critical Mass programming platform is Word Press-based, so a solid knowledge of Word Press is required.
+Proficiency in basic graphic design, specifically for social media and programming promotional pieces. Producing graphics for marketing purposes a focus.
+Proficiency in social media management: producing content relevant to Photolucida’s programming via social media channels. Focus on strengthening audience engagement, building on collaborative connections, and spreading the word on opportunities for our audience.
+A professional, collaborative personality with the ability to work solo at times and be very social at times. Also, having an active interest in Photolucida’s continuing organizational work with Diversity and Equity goals is key.
Primary role will be managing Photolucida’s on-line Critical Mass programming, with the ED in a supporting position (May through October annually):
- Create CM schedule, research new juror possibilities.
- Communicate directly with programmers on all phases of CM.
- Along with ED: create and implement marketing plan, reach out to organizations to partner with on new and existing awards, design graphics, manage CM Scholarship outreach program, work on sponsorship details. Work with photographer connected to Print Collecting Incentive. Create blog content relevant to programming: new juror profiles, past grant recipient stories, etc.
- Manage all photographer inquires, questions, and submissions.
- Open and manage prescreening and jurying phases, manage finalist registration.
- Work with programmers to get new Top 50 on website, announce on various social media channels.
- Along with ED: Work with printing logistics for Print Collecting Incentive with sponsor, pack and ship all prints or books related to CM awards. E-mail all juror comments to photographers. Manage Michael Reichmann Grant award recipient logistics, track and publicize success stories.
- ED is responsible for coordinating TOP 50 and Solo Show award logistics, some support may be needed for these exhibition events.
Secondary role will be supporting the ED with the organization of the in-person Portfolio Reviews event (September through April, biennially):
- ED handles all reviewer and venue logistics and communications. Programs Manager handles photographer registration and payment details, waitlist logistics. Maintains communication with all attending photographers in lead up to event.
- With ED: Design sponsorship packet and send to potential donors and sponsors, design marketing graphics and copy for promoting/advertising registration dates.
- With ED: Work with local organizations on events (lectures, workshops, exhibits, social events). Help organize lunchtime chats, reviewer gathering, Portfolio Walk event, Book Fair, Closing Party.
- Solicit images and information from photographers for Participant Index. Add to website and design a booklet for reference at the event.
- With ED: Write copy for Survival Guide, work with designer to create visually pleasing Survival Guide booklet. Update restaurants, shopping, gallery and other “to do” locations/hours. Oversee collection of materials for reviewer and participant packets, help organize volunteer packet stuffing. Design, print and stuff all individualized name badges. Work with volunteer coordinator on details.
- Work on scheduling software development with programmers, guide photographers through process of reviewer selection online, provide schedules to photographers via e-mail before event, print out all schedules and include in packets.
- At event: Greet participants, man the entry tables at the Reviewing ballroom, work with helpers to move people in and out on time, fill empty appointments, find missing reviewers or photographers.
- Attend all evening activities, generally socialize and greet while checking with participants and volunteers to make sure things are running smoothly.
Along with ED: Other ongoing tasks may include budget development, social media + website development, graphic design work, public relations + outreach, and general administration.
Wage + Benefit Details
Status: Part-time at 30-35 hours/week. This is ideally a Portland-based position (but may consider remote) and may evolve into full time status – re-evaluation will happen within a year. Staff time needs fluctuate, dependent on our programming cycle. Busiest time is lead-up to and registration for Critical Mass and lead-up to Portfolio Reviews event.
Compensation: Hourly $19-22/hour, dependent on experience.
Benefits: Health Insurance, Paid Time Off, Sick Time, Retirement plan with no match.
Option to work at home or at office (located in Oregon Contemporary Arts complex).
Job start-date is ideally late September!
To apply: Please send a cover letter, resume, and 2-3 references to: firstname.lastname@example.org. with the subject line: Programs Manager Application. No phone calls please!